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September 30, 2017 Why History Matters

Recently, a colleague of mine told me about a meeting with our director, during which the director said, “I don;t care about what happened before. That’s history and I want to move on.” The colleague politely informed the director that he better care about history because we are making the same mistakes we’ve made in the past. The arrogance of our director’s statement doesn’t surprise me. In fact, it’s reflective of his attitude for the past three years as he’s come in and tried to “fix’ all the problems he’s perceived throughout his career in government service. That’s the irony of the whole thing–he is reflecting on history in his effort to transform the agency, and our community, yet he specifically and conclusively states that he doesn’t care about history. But history matters.

I’ve taken to reading and listening to historical material as I prepare for a new assignment. It’s been refreshing and enlightening to learn more about things I thought I already knew well. It’s also opened my eyes even more clearly to the fact that history continues to repeat itself and simultaneously create slight modifications to culture, society, laws, customs and morals that have allowed us, and simultaneously forced us, to evolve in ways we don’t understand without reflections on the past.

History also informs us, as human beings who have lived a specific period of time (for example, 50+ years), in ways that allow us to understand a scenario differently than others (e.g. our children or friend’s children) who have less than half our experience (aka history). This experience allows us to make decisions that are better informed, but also drives us crazy when our lesser experienced counterparts pass up a seemingly no-brainer decision. History matters and sometimes we won’t recognize why until it becomes history.

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September 29, 2017 – Time Dilation

The first time I heard the term “time dilation” was while watching the new Star Trek series (the one with Patrick Stewart vice William Shatner) and I wondered what it meant. The theory goes like this, time moves at different speeds for two different observers relative to the gravitational field exerted upon the observers.  If you are a fan of science fiction then you have read about or watched this idea manifested in many ways. In the 1979 movie, The Black Hole, a ship is stranded near the event horizon of a black hole and the crew are literally frozen in time due to the time dilation effect that a black hole produces.

Another good sci-fi use of time dilation is in the book The Forever War by Joel Haldeman. The protagonist serves as a soldier in an intergalactic war (that’s not the main story line – just the backdrop) and due to frequent faster-than-light trips around the galaxy, stays young while the Earth and his family ages and the circumstances behind the war change. Interesting reading and recommended.

Recently I’ve also experienced time dilation. I remember when I was young the time between holidays seemed like ages – more or less glacial – in how slow time moved. I also remember that from the time school started to Christmas might as well have been a thousand years. Now that I’m a bit older – the time between September 1 and December 25th seems like a blink of an eye. The time dilation effect seems to have an age factor as well. Time moves at different speeds for two different observers, not only based on the gravitational field exerted upon them, but also their relative age.

The authors of this blog often comment at our get-togethers how fast time seems to move. I remember my grandmother talking about how fast the year went by when I was a kid and thinking, “is she nuts?”  She wasn’t – it was the time dilation effect due to age. Advice to our children – enjoy how slow time moves while you are close to the teens and twenties event horizon.

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September 28, 2017 – “Where are we in the movie?”

Imagine this, you’re sitting in the conference room at 0910 waiting for the 0900 meeting to start and in strides the guy who called the meeting and says, “where are we in the movie?”. What movie? I’m not sure about other places, but this particular pithy saying has become very popular in government of late. Like other pithy sayings such as “that’s really on point” I much prefer plain language. Is it really that hard to say, “where are we in this particular project?” or “your presentation was well received and very well done”?

I mean, really? As someone who served over 20 years in the military, being on point means moving ahead of a group of men on patrol and being the first one shot, when and if the shooting starts. So, you can imagine I’m not really fond of that particular pithy saying, “on point”. Oh, I get what they’re trying to say, it’s just not really hitting home with me. The same goes with the movie comment above. I’m sure most of the readers of this blog have watched the movie, Office Space or the television series, The Office. The same stupid sayings that show up in the movie or TV series eventually find their way into government, and seemingly into every meeting I have attended over the last 15 years. I suppose if you’re trying to be hip or connect with your colleagues, then saying those things probably make sense. I still find them stupid, but that’s just me.

Rant finished, that is all.

PS. I’m already anticipating the, “that post was on point” comments. Just so you know.

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September 27, 2017 – 21 Hours and beyond

So, I have spent the better part of today fighting with computers…and they are winning.  What should have been well defined and laid out it turns out is much more difficult and poorly documented.  This means we have entered hours 21 and beyond.  As I wrote yesterday, to become somewhat proficient in a new skill or talent takes about 20ish hours according to one well-done Ted talk and lots of backing research.  As with any major endeavor, I looked at that as a promise that after 20 hours, I’d be pretty proficient, rather than looking at it in the light of reality, which is, that within 20 hours, I’d be as proficient as the other guys struggling with the nuances of an updated operating environment.  Accordingly, I have had both an “I am invincible” and “I have no idea what these machines are doing” day.

With that, I have gone back to basics.  There are a few rules of working with computers that I have hesitated to enumerate because, frankly, knowledge is power, and there is a certain bit of wizardry in the electronic arts.  As an aside, I heard a comedian recently talking about finding gray hairs in his beard.  He was worried because that meant he was either getting older, a fact that he refused to accept, or, alternatively, he was becoming a….wizard.  Anyway, today, my wizardry is abandoning me and I am resorting to brute force (e.g., get a bigger hammer).  Granted, I am urging a device to do something that it was not necessarily designed to do, but as a sentient being on a higher plane than mere electrical charges, it should bend itself to my will…

Anyway, suffice it to say, technology and I are at odds with each other today, and I believe that is probably something that all of you out there can relate to.  Whether it is email refusing to sync, a TV that doesn’t want to record the right shows, or merely something as simple as a Raspberry Pi that refuses to be a dual-homed wireless VPN server, we all have run into technology challenges and we need an approach to defeating them.  (Okay, maybe the Raspberry Pi thing is just me….)  Here is my patent pending approach to how to solve tech problems, be an electronics whisperer, and force electrons to do your bidding….

Step one – take a deep breath.  I am not kidding.  The first problem with troubleshooting electronics is that we tend to rush an answer.  We want it solved and we want it now.  The best thing you can do is to get up, step away from the keyboard and get your head in a different place.  I am not saying forget about the issue, just force yourself to do something different for about 5 minutes.

Step two – Use Google liberally.  If you are running into a problem, the odds are someone else too.  They may not have the answer, but they might have other approaches you haven’t tried.  It can’t hurt to search for advice.

Step three – Exercise “Tactical Patience”.  Tactical patience is the ability to let the computer do dumb things until you bend it to your will.  It is hard to do, but think of the computer as a 2-year-old who can’t help but run down a path until it ends in disaster…then, you step in, reset, and let it run again…and again…and again.  Tactical patience is all about not throwing the computer across the room and trying one more time.

Step four – The IT Crowd – “Have you tried turning it off and on again?”  Yes it is a punchline, but it also works.  Sometimes the answer is to turn it off, remove the battery (if possible) and make the system start all over again.  We all need a fresh start sometimes, and that extends to machines as well.  Sometimes, they need the time to forget their past and start anew.

Step five – Technology is not so much “next generation” as toddler.  Computers and technology are really, really good at doing specific things and repetitive things, but they are not so good at taking incomplete direction.  Sometimes, they just don’t understand properly and so we have to, like parents, patiently and with great effort, teach them what we need them to do.  As with kids, this doesn’t make them bad or broken, merely inexperienced and lacking in additional knowledge.  This is hard to accept sometimes, especially with technology, because it does so much without having been taught, but, that doesn’t mean it can do everything.  My grandson can do amazing things, but I wouldn’t ask him or expect him to change the oil in my car.  Likewise, I can’t expect or ask my…ahem, Raspberry Pi, to function in a way it wasn’t intended to.

This is where 21 hours and beyond comes in.  After the first 20 hours, you generally have to start finding your way in learning.  There is no more predefined path and there aren’t many lessons out there to copy.  You have to cull through lots of mistakes and bad advice and learn to trust your instincts as you grow in your knowledge.  That is a good thing though.  It means that you are making the transition from path follower to trail blazer.  It is only then that you can begin to become a master of what you choose to learn.

I hope you all have a good rest of the week…I am off to tilt at the Raspberry Pi windmill one more time…

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September 26, 2017 – 20 Hours

I was watching a Ted talk this week as I was looking for additional background material for a talk I am giving soon, and I discovered a talk on the most important 20 hours of learning.  The speaker was delving into the misconceptions we have about learning and some of the misinformation out there, most notably, that it takes 10,000 hours to learn a new skill.  He dove into the research behind the 10,000 hour number and discovered that the 10,000 hour number was really rooted in how many hours of practice it took an athlete to attain their peak performance in their given field.  Some researchers took that study further and applied it to others at the top of their field and it soon became the standard yardstick for learning something so well as to be an expert in a chosen field.

The problem is that the understanding morphed along the way and the idea of “becoming an expert” became, over time, acquiring a proficiency in a new field, and the data just does not support that hypothesis.  There really is a learning curve and the time to become proficient at something actually works out to about 20 hours, or 4 hours a day, Monday through Friday for 1 week, or 1 hour a day for 4 weeks.  In any event, it is much, much less than 10,000 hours.

The speaker pointed out 4 steps to acquiring a new skill or learning something new.  Of these, the 4th was the one that had the most impact.  Sure, steps 1-3 are good guidance, but step 4 is where the “magic” happens.  Step 4 is simply practice the skill for 20 hours.  All too often, we will find books to read, videos to watch and checklists to follow, but we won’t actually do the 20 hours of practice required to become proficient.  We have the ability to obtain the knowledge at our fingertips, but we don’t actually acquire the proficiency until we practice and experience it.

I have battled with that a little this week prepping for my presentation.  While I know quite a bit about what I am presenting, some of the skills that should be natural for the demonstration aspects are not as proficient as I would like, and it shows in my comfort level with the presentation.  Granted, I have a strong base of experience to draw from, but the actual mechanics are more than a little rusty.  So, I have been putting the 20 hour premise to the test, and I am finding it to hold true.  My proficiency and comfort have grown exponentially since practicing in earnest, and I am much more ready today than I was a week ago. So, take out your “I wish” lists and pick something you want to become proficient in.  Give it an hour a day for a month and you will be amazed at how much you will learn.

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September 25, 2017 Taking Ball Four

In case you missed the subtlety of yesterday’s post, it was about the implications of having an obligation disguised as an opportunity and failing to take action. Today’s post is the inverse both in circumstances and advice.

Many young batters, especially those who can hit for power, often prefer to go for the fences rather than take a mundane walk. The glory of the home run or even a single is far more attractive to them than doing nothing to get on base. Ironically, the data show that most of these young hitters have very little success with this approach and consequently, the team suffers because they could have had an opportunity to score a run if the hitter at least made it to first. Pitchers recognize these hitters quickly and throw junk even with a full count leading the hitter to swing wildly rather than take ball four.

Sometimes, we have a similar opportunity in our daily interactions with others. Someone may say or do something that so strongly tempts us to provide unsolicited advice or guidance because of our worldly experiences (aka old age). However, when we offer that advice we often don’t put ourselves in the other person’s shoes or examine the circumstances from their point of view (age, experience, gender, mindset, etc.) and our input does not come across as intended. Our advice and counsel may also come across as correction which can offend or more strongly deter our friend from heeding it.

There are many colloquial sayings about “taking ball four.” Let sleeping dogs lie; People in glass houses shouldn’t throw stones; etc. Interestingly, Muphry’s law states that “If you write anything criticizing editing or proofreading, there will be a fault of some kind in what you have written.” Choosing to take ball four is often misperceived as inaction and sooooo many of us deplore failing to act. Just remember, choosing to not do something is still doing something and sometimes not doing something is the best course of action. The key is being a disciplined, confident enough hitter to know when to take ball four or swing at strike three.

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September 24, 2017 Taking a Third Strike

This is always a great time of year in my opinion. I’m a big sports guy so the nexus of late season baseball, early season football, the start of hockey season and many other options offer a cornucopia of viewing and rooting choices for your entertainment. I decided to take advantage of this athletic abundance to offer a short piece of advice related to sports. It’s pretty simple. Never take a third strike.

So what does that mean. In batting sports (think baseball or softball), batter and pitchers battle around a series of pitches that can’t exceed three strikes or four balls. Strikes can be called when a batter swings and misses or when she doesn’t swing but the pitch comes across the plate between the shoulders and knees. There’s really nothing wrong with taking the first or second strike without swinging. Nothing is lost except an opportunity to swing and the batter might get a better idea of how the pitcher is throwing. However, when a batter takes a third strike, he essentially cedes the battle to the pitcher with no effort applied. I’ve heard it compared to playing poker and just giving the other players your chips without even playing your hand. The best hitters keep swinging and fouling off the pitch until they get one they like. They shape the opportunity to their advantage.

How does this apply in life. Most of don’t get put in single opportunity situations where the one chance we have makes or breaks our reputations, our careers or our lives. However, each of us get second (or third, fourth, etc) chances after falling short on our first try at something. When given that second chance, or seizing it on your own initiative, don’t act like you’ll get another chance. Swing at every pitch and keep hacking away until you get one you can put over the fence. One thing that is certain is that our chances don’t run on forever.

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September 23, 2017 – L3, A3

Keeping with yesterday’s theme of unsolicited advice, like to talk about a decision tool that was shared in recent leadership class I attended. It’s called “L” cubed and “A” cubed. There are many decision tools out there, but I find this one interesting because incorporates an easily remembered mnemonic and encompasses the information needed to make a good decision.

“L” Cubed
– Listen. Before making a decision listen or read to all points of view. Ensure that you understand fully what you’re being told about the problem, purchase, or decision.
– Learn. Do your research, learn all there is to know about the problem, purchase, or decision you are about to make.
– Locate. Find others who have faced a similar problem and ask them about their experiences -this takes you back to the first L, listen. You should also locate any potential obstacles that will prevent you making a good decision.

“A” Cubed
– Ask. Ask a lot of questions. Use the 5W’s, who, what, when, where, and why, as well as how.
– Acknowledge. Recognize that many problems can’t be solved by yourself, and acknowledge that you will need help. Also acknowledge those who helped you later by saying thank you or sending thank you notes.
– Act. After you’ve gone through the entire exercise, by listening, by learning, by locating those that have similar experiences, by asking a lot of questions, acknowledging your shortfalls or help, act.

It sounds simple, and it is. That’s probably why it’s such an effective decision-making tool. Try it sometime.

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September 22, 2017 –  Unsolicited Advice

My mother always prefaced one of her “you need to know this” sessions as, “unwanted and unsolicited advice”. She knew that her children were thinking it anyway, so why not say it up front. That said, what follows is unsolicited, but should not be unwanted advice.

The authors of this blog have been the beneficiaries of countless hours of leadership, decision-making, and communication classes, along with the over 100+ combined years in government service. Not to say we know it all – we don’t – but we know quite a bit. This blog is meant to pass on some of our life lessons and experience. One such lesson  is the idea that most of our decisions are made in the margins and the details are in the seams.

What does that mean? It means that the marginal benefit of anything you do should outweigh the marginal costs of doing it. An example of this is driving 30 miles to get gas at COSTCO for $2.35, when the gas station a mile away is selling gas at $2.45, ignoring the fact that you use 3 gallons of gas to get to COSTCO and back – at the cost of over $7.

In addition to marginal benefits, another lesson to consider is watch the seams. What this means is, the space between two decisions is where most often details are lost or misunderstood. An example of this is saving for college, then choosing a college that exceeds the amount of your savings. While this seems obvious, it happens all too often, both at home and work.

Paying attention to the seams, and the marginal benefit are two pieces of unsolicited, but surely not unwanted advice.

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September 21, 2017 – Fall Reading Lists

I have always enjoyed a good story.  There are many, many different types, epic journey, tragedy, comedy, non-fiction, etc., but regardless, I have always enjoyed a good one.  It may be the intricate flow, it may be the moral, or it may just be the writing itself, but good stories are always enjoyable.  The past few years it has seemed like there haven’t been a lot of good stories, and there certainly haven’t been very many good movies, but recently there have been a number of promising starts on the horizon.  Granted, I have a TON of book in my “to read” stack, but there are a few that I wanted to highlight for you in the hopes that you may find something to add to your list.

Fiction –  I have recently started re-reading an interesting series about a former special forces agent/UK hitman by the name of John Milton by Mark Dawson.  It is the standard “agent tries to retire, agency tries to kill him, he tries to redeem himself from his past” plot line, but it is extremely well written.  The protagonist is one of the most well-balanced, flawed heroes I have encountered in these types of series.  Sure, I truly enjoy the Mitch Rapp series, the Scott Thor series, and the like, but there is a certain raw, yet refined quality about how Dawson writes about John Milton and how he deals with his past that is both entertaining and engaging.  Granted, these will never be pulitzer prize winners, but, then again, neither was Stephen King, but I enjoyed his works as well.  A second series worth reading is the Bob Lee Swagger series that the TV series Shooter is based on.  The TV series is good and the books are better, however, there are definitely some weak releases in the bunch.  Still, the first couple are excellent and worth the time spent reading them.  Another book in the fiction realm that I have recently discovered and enjoyed enough to recommend is Change Agent by Daniel Suarez.  It is a futurist novel based around genetic editing and ethics.  It is an engaging story, much like his others (Daemon, Freedom, Kill Shot, etc.) and it definitely makes you wonder if he is prescient, or just a good writer.

Nonfiction – There are a number of non-fiction books that I have been reading lately, but my top three favorites at the moment are as follows: Spam Nation by Brian Krebs, Scribbling in the Sand by Michael Card, and Surely You’re Joking, Mr. Feynman by Richard Feynman.  Spam Nation gives you a great picture and understanding of the scope and efficacy of how criminal organizations have exploited individuals and processes on the Internet for monetary gain.  Future Crimes is somewhat similar in how it describes the darker side of the Internet and social media.  Scribbling in the Sand is a great and thought-provoking journey about creativity and Christianity based on the story of Christ writing in the sand.  It is compelling and challenging and definitely worth the read, although you may find yourself feeling like your toes are being stepped on.  The third, Surely You’re Joking, Mr. Feynman, is the autobiography of the famed physicist Richard Feynman, which details the colorful history of one of our most famous US physicists.  He is part mad scientist, part genius, and part eccentric, but all of it is interesting and engaging.

So, when you finish your current book, take a chance and take a look at one of these and see what you think.  You might be surprised at what you find.